Career Opportunities with Field Museum

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Annual Fund Coordinator

Department: Institutional Advancement
Location: Chicago, IL

Our Mission: Since the 1893 World Columbian Exposition, our organization has aimed to connect people to the natural environment and human history.

The Annual Fund Coordinator will support the daily operations of the Individual Giving team in service of the Field Museum's broad base of donors. Reporting to the Individual Giving Manager and coordinating with a six-person team, the Annual Fund Coordinator will provide support, contributing analytical and marketing skills needed to grow the Discovery Circle donor community ($250 - $2,499).

Duties and Responsibilities

  • Serve as the first point of contact for the Discovery Circle annual donor community. Manage the supporters' phone lines and email accounts, providing prompt responses to donor inquiries
  • Manage solicitation and benefits fulfilment for Discovery Circle donors
  • Manage proposal strategy recording and tracking in Raisers' Edge database
  • Support the implementation of annual Giving Day and coordinate the participation of Museum partners across departments
  • Provide monthly reports for Director of Individual Giving and Auxiliary Groups including analysis of solicitation efforts, event attendance, donor engagement
  • Analyze member's and donors' giving patterns and capacity to inform donor pipeline development and solicitation strategies to motivate migration of donors from below $250 a year through all Discovery Circle bands
  • Assist Individual Giving Manager with planning and executing events for the Discovery Circle donor community
  • Conduct behind-the-scenes tours
  • Research and coordinate new channels/platforms of giving (i.e. monthly giving, web giving, and other special giving campaigns) to promote a healthy sustainer giving program
  • Coordinate ticket reservations for donors in ACME ticketing system, ensure donor data accuracy across donor database, ticketing system, and digital card system
  • Handle cash donations and deposit process
  • Manage department expense budget tracking
  • Provide administrative support to Director of Individual Giving and Auxiliary Groups
  • Serve as a liaison with Membership and Visitor Services teams
  • Help develop, implement, and analyze results of donor surveys, as needed.
  • Manage community donation requests from outside organizations
  • Stay informed of best practices across peer institutions
  • Other duties as assigned

Qualifications

  • BA or an equivalent level of education and experience is required.
  • MS Word, Excel, PowerPoint, Google Suite, and Adobe Suite experience is required.
  • Exceptional attention to detail, curiosity and desire to contribute holistically to the Individual Giving team
  • Data analytics skills and experience segmenting and targeting individuals and households based on data files and available prospect codes.
  • Ability to identify priorities and self-direct workflow.
  • Excellent communication skills, both verbal and written
  • Well-organized, able to work on multiple projects simultaneously, and meet tight deadlines.
  • Must exercise tact and discretion in handling highly confidential information and interacting with Museum donors and prospective donors
  • Flexibility to work occasional evenings and weekends for donor events
  • 1-2 years of experience in an Annual Giving environment in a cultural institution is preferred
  • Experience with Raisers' Edge database is desirable
  • Genuine interest in fundraising, project management, and the Field Museum
  • Energetic and patient team player with a proactive "can do" attitude

Important Note: In order to protect the health and safety of our employees, guests and their families, the Field Museum is requiring all employees to be fully vaccinated against COVID-19. Requests for exemptions from the vaccine will not be considered as given the nature of this position, we are unable to provide an accommodation for anyone who has not been vaccinated.

The Field Museum is an equal opportunity workplace and employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or any other protected class. We strive to create a working environment that is free of all forms of discrimination and one that promotes human dignity and mutual respect among all staff. We believe every member of our organization enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, to identify challenges, and to discover, design, and deliver solutions.

The Field Museum strives to ensure that our career website and recruiting process are accessible to all. If you are unable or limited in your ability to use or access our online application, or if you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accessibility@fieldmuseum.org

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